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JOB OPPORTUNITIES

Meeting Architect 

 

Posted: August 8, 2023

Job Description

 

Kinsley Meetings is a full-service meeting management organization with a primary concentration in management of conferences and tradeshows for both corporate and association clients.  We are a woman-owned business with 11 full-time employees and contract employees.  Our headquarters is in Littleton, CO, with an additional office outside of Seattle, WA.  Kinsley Meetings partners with both corporations and professional associations and provides a variety of services including:

 

  • Site Selection and Hotel Contracting

  • Attendee Management

  • Budgeting / Financial Management

  • Event Logistics

  • Exhibit / Sponsorship Development

  • Meeting Design

  • Onsite Management

 

Meeting Architect – We consider ourselves Meeting Architects in that we not only plan meetings, but intentionally develop the foundation on which content is presented.  A Meeting Architect combines strategic and tactical knowledge and capabilities in the meetings field with creativity, curiosity, and the ability to identify and transfer best practices from one project to another.

 

This position manages the planning and execution of successful and profitable meeting programs while maintaining a high level of customer service to both internal team members and external clients.

 

Project Management

  • Strategic planning, including:  Objective setting and measurement, timeline development & management, budget development & management, contract negotiations, vendor management, marketing planning, sponsorship development / fulfillment, exhibit design & management, special event management, logistics, onsite management (including Kinsley staff, volunteers and vendors), reconciliation, and post-event reporting.

  • Act as main liaison to clients.

  • Identify and evaluate the requirements and goals of client’s program (tradeshows, incentive, user conferences, sales and training meetings, etc.).

  • Develop an overall strategy and outline the action items required to accomplish the client’s goals and objectives. Disseminate tasks to supporting staff as necessary.

  • Act as a gate keeper, influencer and consultant to ensure that client’s objectives are communicated and met throughout the entire planning process.

  • Follow-up with clients on a routine basis to ensure satisfaction with services.

  • Create and manage program budgets, identify cost savings, negotiate vendor contracts and reconcile expenses to achieve optimum results with budget parameters.    

  • Work in a team environment and collaborative with other co-workers.  Participate as team member for meetings as required.


Kinsley Meetings Development

  • Participate in the development of operating goals, objectives and marketing ideas for the company; recommend, help implement and help administer methods and procedures to enhance these goals and objectives.

  • Assist owners in creating a fun and productive team environment.

 

Professional Development

  • Be a strong, active and engaged member of industry organizations, including volunteer involvement on committees and boards

  • Develop external relationships to further knowledge of future business opportunities.

  • Work toward industry certifications as appropriate.

 

Education / Experience

  • Bachelor’s degree preferred and/or 4+ years of industry experience 

  • Industry certification (CMP, CEM, CMM) preferred

  • Minimum of 2 years meetings management experience

  • Proficiency in Microsoft Office Software with working knowledge of Excel required

  • Demonstration of industry-related software preferred (registration management, exhibit management, speaker management, mobile apps).

  • Demonstration of budget management.

  • Confident, comfortable communicator with strong written and verbal communication skills.

  • Demonstrate strong project management leadership skills including, team management, critical ability to coordinate and balance multiple projects in a time-sensitive environment, under pressure, and meeting deadlines.

  • Demonstrate excellent organizational skills with the ability to prioritize workload and multi-task while maintaining strict attention to detail.

  • Employ problem-solving skills to make decisions both day-to-day and onsite at programs. 

 

Reporting           

This position reports to the Vice President, Meeting Architecture

 

Working Conditions

  • Majority of work performed in a general office environment.  Position requires availability for pre-approved extended hours plus non-traditional hours.

  • Travel – overnight travel will be required.  Occasional international travel may be necessary.

  • Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to sit; climb or balance and stoop, kneel, crouch, or crawl.

    • The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.

    • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

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Salary Range

  • This is an exempt salaried position and is not subject to overtime pay.

  • Salary range is $50,000-$70,000 based on experience and education.

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Benefits

  • Personal Time Off (PTO) – after the first 6 months of employment

  • Holiday Pay (8 days) including day after Thanksgiving

  • Funding of Professional Development 

  • 401K

  • Health Insurance – portion paid by Kinsley Meetings

  • Life Insurance

  • Long Term Disability Insurance

  • Potential hybrid work options

  • Required office equipment and supplies provided

 

About Kinsley Meetings

With nearly 30 years in the meeting and convention industry, Kinsley Meetings has been selected the best Meeting & Event Planning Company for the last three years by Colorado Biz Magazine readers.  Our culture is built around three areas – Knowledge, Involvement & Fun.  We are the professionals that understand behind every meeting there are business goals and our clients rely on us as the experts to create the context for these meetings.  We are involved in our industry so that we are up to date with what will bring the best outcomes for our clients programs.  And we have fun along the way.

 

Email Resume to [email protected] 

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Meeting Coordinator

 

Posted: January 16, 2023

Job Description

​

Kinsley Meetings is a full-service meeting management organization with a primary concentration in management of conferences and tradeshows for both corporate and association clients.  We are a woman-owned business with 12 full-time employees and contract employees.  Our headquarters is in Littleton, CO, with an additional office in and Gig Harbor, WA.  Kinsley Meetings partners with both corporations and professional associations and provides a variety of services including:

​

  • Site Selection and Hotel Contracting

  • Attendee Management

  • Budgeting / Financial Management

  • Event Logistics

  • Sponsorship Development

  • Meeting Design

  • Onsite Management  

​

Meeting Coordinator – We consider ourselves Meeting Architects in that we not only plan meetings, but intentionally develop the foundation and framework in which content is presented.  A Meeting Coordinator is our entry level position, working with Meeting Architects and Senior Meeting Architects on projects of various sizes and complexities as part of a team. 

 

This position supports the planning and execution of successful and profitable meeting programs while maintaining a high level of customer service to both internal team members and external clients.

 

Project Management

  • Support for strategic meeting planning, including:  Objective setting and measurement, timeline development & management, budget development & management, contract negotiations, vendor management,  marketing planning, sponsorship development / fulfillment, exhibit design & management, special event management, logistics, onsite management, reconciliation, and post-event reporting.

  • Support Meeting Architect / Senior Meeting Architect / Owner with general duties, and specific meeting-related tasks.

  • Act as support liaison to clients.

  • Perform work within articulated deadlines to ensure program and company success.

  • Work in a team environment and collaborate with other co-workers. 

  • Travel as requested and serve as on-site staff for meetings.

 

Kinsley Development

  • Participate in the development of operating goals, objectives and marketing ideas for the company; recommend, help implement and help administer methods and procedures to enhance these goals and objectives.

  • Assist owners in creating a fun and productive team environment.

 

Professional Development

  • Be a strong, active and engaged member of industry organizations including volunteer involvement on committees and boards.

  • Develop external relationships to further knowledge of future business opportunities.

​

Education / Experience

  • Bachelor’s degree preferred, or equivalent experience

  • Demonstration of software proficiency required, including Microsoft Office suite. Preferred software proficiency in industry-related software (registration management, exhibit management, speaker management, sourcing) and web design.

​

Working Conditions

  • Majority of work performed in a general office environment.  Position requires availability for pre-approved extended hours plus non-traditional hours.

  • Travel – overnight travel may be required. 

  • Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to sit; climb or balance and stoop, kneel, crouch, or crawl.

    • The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.

    • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

 

Benefits

  • Vacation PTO after 6 months

  • Sick Days PTO; Holidays – 8 days per year

  • 401K

  • Disability Insurance

  • Health Insurance – portion paid by employer

  • Professional Association Membership/Education

  • Community Service PTO

 

Salary Range

  • This is a Non-Exempt, salaried position.

  • Salary range is $42,000-$55,000 based on experience.

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Email Resume to [email protected] 

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